Most head-to-head articles in this category start with a problem: neither vendor publishes enough for a reader to compare them honestly. ScolaOS and Classe365 are an unusual pairing because both do publish their pricing, which is rare enough to be worth stating up front.
They are aimed at overlapping but different buyers. Classe365 describes itself as a unified student management platform spanning K-12 schools, higher education and corporate learning. ScolaOS is positioned as Education Infrastructure as a Service, built for schools and multi-branch school groups that want one connected student record rather than a stack of modules bolted together. This article sets them side by side on the dimensions a buyer actually weighs, using each product's own public material.
Who publishes this, and why it matters
ScolaOS publishes this comparison and is one of the two products in it. Read it with that in mind.
Because of that conflict of interest, the ScolaOS entry is held to a stricter standard than the competitor entry. Its capabilities were checked against the product's own source code, and this article names what ScolaOS does not do as plainly as what it does. There is a dedicated "Where ScolaOS falls short" section below, and it is not short.
Methodology
Last verified: 20 July 2026
- What was compared: ten dimensions, from pricing transparency and market fit through fees, examinations, attendance, campus operations, multi-branch administration, communication and mobile access.
- How Classe365 facts were gathered: from Classe365's own public website and support documentation. Nothing from review sites, listing directories or third-party marketing.
- How the ScolaOS entry was gathered: from the ScolaOS codebase, not the marketing site. Where code and marketing would differ, the code won.
- Sourced, not scored, not ranked: neither product is given a score, a star rating or a verdict. There is no winner named here.
What "not publicly stated" means, and what it does not
Several cells below read "Not publicly stated." That means one thing only: on 20 July 2026, Classe365's own material did not advertise that capability. It is not a finding that the product cannot do it. Vendors document unevenly, and a capability can be built and used daily while sitting undocumented. Treat every such cell as a question for a demo, not a mark against the product.
A few cells read "Partly stated." These are capabilities Classe365 documents in a limited or specific form, for example a transport module that appears only on marketing pages rather than in the support centre, or a role model described for per-campus admins but not fully. They are noted precisely rather than rounded up to a full "yes" or down to a "no".
Vendor features, packaging and pricing change often. Confirm current details with each vendor before deciding.
At a glance
| Dimension | ScolaOS | Classe365 |
|---|---|---|
| Pricing transparency | Published: per-student pricing on the pricing page | Published: Core from $100/month; add-on modules $75/month each; 15-day free trial |
| Market fit / who it is for | Schools and multi-branch groups; positioned beyond the traditional school ERP as EIaaS | K-12, higher education and corporate learning; a unified student management platform (its own words) |
| Deployment model | Cloud SaaS; installable PWA, no native apps | Cloud SaaS; web plus iOS and Android apps |
| Fees & payments | Three-level fee structures; Razorpay, Paytm, Cashfree; offline and online in one ledger; QR-verifiable receipts | Flexible structures, part payments, payment plans and subscriptions; Stripe and PayPal; Fee & Invoicing and Finance & Accounting are $75/month add-ons each |
| Examinations & report cards | Clash-checked scheduling, seating plans, grade bands, bulk PDF report cards with QR, transcripts | Five grading scale types, category weightings, controlled publishing, transcripts, customisable report card with institute logo; report-card PDF and bulk generation not publicly stated |
| Attendance & timetabling | Daily marking only; automatic in-app absence alert; manual plus rule-based auto timetable with clash detection | Daily and period/subject-wise marking, mobile marking, SMS absence alert, class scheduling with a conflict check; automatic timetable generation not publicly stated |
| Campus operations (transport/hostel/library) | Transport, hostel and library charges all post to one student fee record | Library catalogue documented; issue/return and fine calculation partly stated (due-date and fee-ledger link not publicly stated); transport and hostel at marketing level only (partly stated); visitor management not publicly stated |
| Multi-branch / multi-campus | One branch-aware platform; config standardisation and campus onboarding with preview, step-up auth and restore points | Multicampus: separate accounts linked to a main account; central dashboard and centralised billing; side-by-side campus comparison not publicly stated |
| Communication | WhatsApp broadcast with templates and delivery webhooks; email and SMS are transactional only | SMS absence alerts stated; broader multi-channel messaging not covered in these datasets |
| Mobile access | Installable PWA, no native apps | Web plus native iOS and Android apps |
Every cell above traces to a dataset line. The ScolaOS column can say "yes" or "no" because it was checked against source code. The Classe365 column records only what Classe365 publishes, which is why it uses "not publicly stated" rather than "no".
Where Classe365 may be the better fit
This is a genuine list, drawn from the data, of buyers for whom Classe365 is the more sensible shortlist entry.
You span more than K-12. Classe365 states a scope that runs from K-12 schools through higher education to corporate learning. If you are a university, a training academy or an organisation running corporate learning, that breadth is a real advantage. ScolaOS is built for schools and school groups.
You want native mobile apps. Classe365 publishes iOS and Android apps on the App Store and Google Play. ScolaOS ships an installable progressive web app instead, with no native apps. For families or staff who expect a store-installed app, this is a concrete difference.
You need period-wise attendance. Classe365 states both session and subject-wise attendance marking. ScolaOS marks attendance once per student per day and nothing finer. If you take attendance every lesson, Classe365 covers a case ScolaOS does not.
You weight assessment components. Classe365 is the most explicit of the compared platforms on weighted grading: category weightings that can be common or set per subject and class, across five grading scale types. It also states a report card format editor that includes the institute logo, controlled publishing so only published scores reach report cards, transcripts, and AI-generated summary comments on assessments.
You collect internationally with subscriptions. Classe365 states online payments via Stripe and PayPal, part payments, and recurring payment plans and subscriptions. For cross-border collection or subscription-style billing, that is a better-matched toolkit than ScolaOS's India-oriented gateways.
You run separate campuses that bill centrally. Classe365's Multicampus model connects several Classe365 accounts to a main account, with per-campus tracking, central analytics and centralised billing on the main account. A group that wants each campus to run as its own tenant while one account pays the bill will find that model documented.
You want modules ScolaOS simply does not have. Classe365 lists fundraising, alumni and graduation, an e-commerce module, degree audit and an AI module among its add-ons. ScolaOS has none of these. If alumni engagement or fundraising is part of your remit, that gap is decisive.
Two honest caveats on the Classe365 side. Its add-on modules are $75/month each, and the two finance modules (Fee & Invoicing, and Finance & Accounting) are separate add-ons, so a full finance setup stacks. And Classe365 publishes some product scoping that is worth reading before you sign: its CRM-Enrolment module is stated to cap at 2,000 form submissions, the Alumni add-on tier at 3,000 students, and the AI module carries extra usage charges. These are stated design constraints, not defects, but they belong in a buyer's spreadsheet.
Where ScolaOS differs
ScolaOS is not a bundle of separate modules. It is one connected student record, which is the core of what "Education Infrastructure as a Service" means in practice. It is a product of Terra System Labs Pvt Ltd, which is ISO 9001:2015 compliant, ISO 27001:2022 compliant and a Startup certified company.
The verified strengths that follow are the ones the datasets support against source code.
One student fee record across campus operations. Transport charges, hostel charges, library fines and canteen charges all append automatically to the same student fee record and appear on the next invoice, instead of being collected at separate counters. In the campus dataset this is ScolaOS's clearest differentiator.
Fee structures at three levels. Fee plans can be set by class or category, overridden at section level, and set individually per student, each with its own admin screen.
Payment reconciliation and a finance audit suite. Reconciliation jobs run every six hours with an admin interface for manual triggering, severity filters and log resolution, alongside daily summaries, a receipt register, ledger verification, anomaly detection and a change log. None of the compared competitors advertises reconciliation tooling of this kind.
QR-verifiable invoices and receipts, and dues-based promotion blocking. Both invoices and receipts verify through public endpoints without a login, and promotion can be blocked until dues are cleared, enforced end to end.
Examinations with clash-checked scheduling and QR report cards. Bulk exam scheduling detects exam-time overlaps, seating plans are generated from current enrolment, grade bands with grace marks and promotion logic resolve grades, and report cards render as real PDFs with a publicly verifiable QR code, generated in bulk by class, section or exam type. Transcripts and controlled publishing to the student and parent portals are both shipped.
Attendance that reaches payroll. Daily attendance fires an automatic absence notification to the student and linked parents on every marking, and staff attendance feeds payroll: loss of pay is computed from real attendance rather than hand-keyed.
Multi-branch depth. Two capabilities stand out and go deeper than any of the compared competitors advertise. Config standardisation lets an administrator preview then apply a settings change across multiple branches with step-up authentication and restore points to roll it back. Campus onboarding creates a new branch by copying selected configuration groups from an existing one, with a dry-run preview of exactly what will be written before anything is. Automatic timetable generation also respects approved staff leave and checks clashes against other published timetables.
Where ScolaOS falls short
These are the gaps, stated plainly, and several of them are cases Classe365 covers.
- No native mobile apps. ScolaOS is an installable PWA. Classe365 publishes native iOS and Android apps.
- Attendance is daily only. There is no period-wise or subject-wise marking; the schema exists but nothing writes to it. Classe365 states period and subject-wise marking.
- Assessment weightings are not computed. Component weightage fields are stored and displayed, but the aggregation is an unweighted sum of marks over max marks. Classe365 states category weightings that actually drive the grade.
- Fee reminders are in-app only today. Two scheduled jobs send portal notifications. Multi-channel SMS, WhatsApp and email fee reminders are a stated commitment for the end-of-July-2026 release, not a current capability.
- No refund processing. Adjustments are shipped, but a refund is a bookkeeping entry with no admin interface and no call to the gateway. Notably, Classe365 documents the same distinction on its own side, stating that a refund updates the invoice status without processing the transaction.
- No instalment plans. There is recurring period-wise invoicing and ad-hoc partial payments allocated first-in-first-out, but neither is an instalment plan. Classe365 states part payments and payment plans.
- Late fees are one-time. A configurable amount with grace days, applied once, with no daily accrual or compounding.
- Fee collection posts to a sub-ledger, not the accounting module. Payments post automatically to a balanced fee sub-ledger, but the finance ledger shows nothing from fee collection until an accountant creates the vouchers.
- One currency per school, frozen onto the invoice, with no foreign-exchange conversion in the fee path.
- No side-by-side campus comparison. There is a per-campus view and a flat all-branch aggregate, but campuses cannot be placed beside each other on one screen.
- No GPS or live vehicle tracking, no visitor management, no alumni module, no school-wide inventory (stock is tracked in the canteen module only), and no AI over school data. Classe365 states an alumni module and an AI module; on GPS and visitor management, neither product documents a full capability.
- Email and SMS are transactional only. There is no bulk composer; WhatsApp broadcast is the outbound channel.
Pricing and transparency
Both products publish pricing, which already distinguishes them from most of the category.
Classe365 publishes a Core plan from $100/month, with add-on modules at $75/month each and a 15-day free trial that includes all modules and needs no credit card. Professional services are stated from $2/student for virtual delivery or $1,500/day on-site. One caveat matters for budgeting: only the $100 entry figure renders statically on the pricing page; the higher tiers are drawn by a slider that could not be captured, so do not extrapolate the price ladder from the entry figure. Because the two finance modules are separate $75/month add-ons, a school that wants fees, invoicing and accounting should price the add-ons in, not just the core.
ScolaOS publishes per-student pricing on its pricing page. As with any per-student model, the right comparison is the total for your actual enrolment and the modules you will run, not the headline.
For either product, the honest advice is the same: price the configuration you will actually use, including add-ons, and confirm the current figures with the vendor.
Frequently asked questions
Does "not publicly stated" mean Classe365 cannot do something?
No. It means Classe365's own material did not advertise that capability on 20 July 2026. Vendors document unevenly, and several capabilities exist without appearing on a public page. Treat those cells as questions for a demo.
Which of the two publishes pricing?
Both do. Classe365 publishes a Core plan from $100/month with $75/month add-on modules and a 15-day free trial. ScolaOS publishes per-student pricing on its pricing page. That transparency is uncommon in this market.
Is Classe365 only for K-12 schools?
No. Classe365 states a scope spanning K-12, higher education and corporate learning. That breadth is one of the clearest reasons to prefer it if you are a university, an academy or a corporate learning team rather than a school.
Can ScolaOS mark attendance period by period?
Not today. ScolaOS marks attendance once per student per day. Classe365 states both session and subject-wise marking, so if you take attendance every lesson, that is a real difference in Classe365's favour.
Does either platform process refunds end to end?
ScolaOS does not; a refund there is a bookkeeping entry with no gateway call. Classe365 documents a comparable limitation on its own side, stating that refunding updates the invoice status without processing the transaction. Ask each vendor whether a refund moves money or only changes a status.
What does ScolaOS do that Classe365 does not document?
Cross-module fee recovery onto one student record, payment reconciliation tooling, QR-verifiable invoices and receipts, and multi-branch config standardisation and campus onboarding with preview, step-up authentication and restore points. None of these appears in the Classe365 material reviewed.
Which one has an alumni or fundraising module?
Classe365. It lists alumni and graduation, fundraising and an e-commerce module among its add-ons. ScolaOS has no alumni module and no fundraising module.
Conclusion
Classe365 and ScolaOS are both credible shortlist entries, and they suit different buyers. If your remit runs beyond K-12 into higher education or corporate learning, if you need native mobile apps, period-wise attendance, weighted grading, subscription billing or an alumni and fundraising toolkit, Classe365 documents those cases and ScolaOS does not. If your priority is one connected student record where transport, hostel, library and canteen charges land on a single fee ledger, with multi-branch config standardisation and campus onboarding that preview before they write, ScolaOS is built around that model.
Use this comparison to shortlist, then test each product against your own awkward cases in a demo. A comparison is only honest if it sends some readers to the other product, and this one will.
Want to test your hardest scenarios against ScolaOS? Book a demo and bring them, or read the platform, solutions, pricing and security pages first. More answers sit on the FAQ page and in the blog.
