If you are shortlisting school platforms, ScolaOS and Fedena will often land on the same list, and for a good reason: both run the daily operations of a school from one place, both are built for institutions in India and beyond, and both are reachable for a school that wants to buy, deploy and get support this year.
They frame themselves differently, though. Fedena describes itself as a fully web-based school ERP that automates an institute's daily operations, and states that it suits K12 schools, universities, higher-ed and training institutes, with report formats for CBSE, ICSE, State Board and IB. ScolaOS is not sold as a school ERP. It is positioned as Education Infrastructure as a Service, meant to sit beyond the traditional school ERP by keeping one connected student record across every module.
This article puts the two side by side across ten dimensions, so you can see where each is the stronger choice for a particular school. It is a shortlisting aid, not a verdict.
Who publishes this, and why that matters
ScolaOS publishes this comparison and is one of the two platforms in it. Read it with that in mind.
Because of that conflict of interest, the ScolaOS column is held to a stricter standard than the Fedena column. Fedena's entries come only from what Fedena states on its own public site. The ScolaOS entries come from the product's source code, and they name what the product does not do alongside what it does. There is a whole section below titled "Where ScolaOS falls short," and it is not decorative.
Methodology
Last verified: 20 July 2026
- What was compared: ten dimensions, from pricing transparency through fees, exams, attendance, campus operations, multi-branch and communication.
- How Fedena facts were gathered: from Fedena's own public website only. Nothing from review sites, listing directories, star ratings or third-party marketing. No review scores appear anywhere in this article.
- How the ScolaOS facts were gathered: from the ScolaOS codebase, not the ScolaOS marketing site. Where code and marketing would differ, the code won.
- Sourced, not scored, not ranked: neither platform is given a score, a rating or a "winner" label. There is no league table here.
What "Not publicly stated" means
Some Fedena cells read "Not publicly stated." That means one thing only: on 20 July 2026, Fedena's own site did not advertise that capability. It is not a finding that the product lacks it. Vendors document unevenly, and a capability can be fully built and used every day while sitting undocumented on a public page. Treat every "Not publicly stated" cell as a question to raise in a demo, never as a mark against Fedena.
Fedena publishes real support documentation, which is why its cells below are unusually well populated compared with vendors that publish marketing pages only. Vendor features, packaging and pricing change often. Confirm current details with each vendor before deciding.
At a glance
| Dimension | ScolaOS | Fedena |
|---|---|---|
| Pricing transparency | Publishes per-student pricing on its pricing page | Publishes $999 / $1,399 / $1,699 per year (Standard / Premium / Ultimate); Enterprise quote-only |
| Market fit / who it is for | Positioned as Education Infrastructure as a Service, beyond the traditional school ERP | Web-based school ERP for K12, universities, higher-ed and training institutes; states CBSE, ICSE, State Board, IB |
| Deployment model | Cloud; installable PWA that works offline; no native apps | Fully web-based, free cloud hosting in plans, iOS and Android apps; Enterprise tier includes product source code access |
| Fees & payments | Three-level fee structures; Razorpay, Paytm, Cashfree; offline and online in one ledger; QR-verifiable receipts; defaulter tracking | Flexible structures, discounts, automatic late fees, invoicing, receipts, defaulter tracking; online gateways (PayPal, Authorize.net) and Tally accounting are premium-tier modules |
| Examinations & report cards | Clash-checked scheduling, seating plans, grade bands, bulk QR-verifiable report cards, controlled publishing | Exam Planner, grading levels with min score and credit points, individual and consolidated PDF report cards with signature choice, portal publishing, result analytics |
| Attendance & timetabling | Daily marking only; automatic in-app absence alert; auto timetable that respects approved staff leave; clash checks | Daily and subject-wise marking (subject-wise an optional module); biometric and RFID; SMS and push absence alerts; auto timetable (Ultimate tier); one-click substitution |
| Campus operations (transport / hostel / library) | Transport, hostel and library, with all charges on one student fee record; no GPS; no visitor management; no general inventory | Transport, hostel, library and general inventory; GPS via third-party integration; Gate Management (visitor) in an add-on / Ultimate tier |
| Multi-branch / multi-campus | One branch-aware platform; group aggregate; config apply with preview, step-up and restore points; campus onboarding by config copy | Multi-School dashboard across all institutions; group-wide settings standardisation; Audit module (Ultimate tier); comparison is aggregate only |
| Communication | WhatsApp broadcast (templates, event mappings, analytics); in-app notifications; email and SMS transactional only | SMS and email reminders; SMS and push absence alerts |
| Mobile access | Installable PWA, works offline; no native app | iOS and Android apps |
Every cell above traces to a source: Fedena cells to statements on fedena.com, ScolaOS cells to the codebase.
Where Fedena may be the better fit
There are schools for which Fedena is the more sensible choice, and it is worth being concrete about them.
You want a published price before you talk to sales. Fedena is one of only three platforms in this wider market that publish pricing at all. Its Standard, Premium and Ultimate plans are listed at $999, $1,399 and $1,699 per year, with an Enterprise tier on quote. For a school that wants to compare an itemised annual figure without booking a call, that transparency is a genuine advantage. Read the tier notes in the pricing section below, but the headline honesty is real.
You need period-wise or subject-wise attendance. Fedena states both daily and subject-wise marking, with subject-wise available as an optional module. ScolaOS marks attendance on a whole-day basis only. If your school takes a register every period and reports on it by subject, that is a straightforward reason to prefer Fedena, and it is one of the clearest capability differences between the two.
You rely on biometric or RFID attendance hardware. Fedena states biometric and RFID or swipe integration for attendance. ScolaOS has no biometric or RFID integration in the platform today; its gate-hardware entries are catalogue listings, not working integrations. A school that already runs fingerprint or card readers at the gate should weigh that difference carefully.
You need general school inventory or asset management. Fedena states a general inventory or stock capability. ScolaOS has stock management inside the canteen module only, and no school-wide inventory or asset register. If tracking lab equipment, furniture or store consumables matters to you, Fedena covers ground that ScolaOS does not.
You want native app-store apps. Fedena states iOS and Android apps. ScolaOS ships an installable progressive web app that works offline, but there is nothing on the App Store or Play Store. If your community expects to download an app by name from a store, that is a real distinction.
You want multi-channel absence alerts today. Fedena states SMS and push notifications for absence alerts. In ScolaOS, the automatic absence alert is an in-app and portal notification only, and it requires the parent to have a linked account. For a school that wants an SMS to leave the building the moment a child is marked absent, Fedena states that channel and ScolaOS does not.
You value source-code access at the top tier. Fedena states that its Enterprise tier includes product source code access. For an institution with the technical capacity and the desire to hold the code, that is an unusual and concrete offer.
Where ScolaOS differs
ScolaOS is a product of Terra System Labs Pvt Ltd, which is ISO 9001:2015 compliant, ISO 27001:2022 compliant and a Startup certified company. Its design centre is a single connected student record, and several of its verified strengths follow from that.
One student fee record across campus services. Transport charges, hostel charges and library fines all land on the same student fee record and auto-append to the next invoice, instead of being collected at separate counters and reconciled by hand. Library fines can even route to staff payroll as a deduction where the borrower is staff. This cross-module recovery is verified in code and is the clearest expression of the "connected record" idea.
Config operations across branches, with a safety net. For a group running several campuses, ScolaOS can apply a settings change across multiple branches after a preview, behind step-up authentication, with restore points to roll the change back. It can also onboard a new campus by copying selected configuration groups (academic setup, fee config, finance policies, access and permissions, and more) from an existing branch, with a dry-run preview before anything is written. These go deeper than the multi-branch capabilities Fedena publicly documents.
Clash-checked exams and QR-verifiable documents. Exam scheduling is checked for exam-time overlaps, seating plans generate from current enrolment, and report cards render as real PDFs in bulk, each carrying a QR code that anyone can verify publicly without logging in. Publishing to the student and parent portals is controlled by class, section, subject or exam type.
Timetabling that reads the leave calendar. Automatic timetable generation drops teachers who are on approved leave, and clash detection runs not just within the timetable being edited but against other already-published timetables. Timetables are versioned and publishable, and families only ever see the published version.
WhatsApp as a real broadcast channel. ScolaOS runs WhatsApp broadcast through the Meta Graph API with template management, versioning, event-to-template mappings, delivery webhooks, per-school usage quotas and analytics. This is its most complete outbound channel.
Reconciliation and finance audit tooling. Payment-gateway reconciliation runs on a schedule with an admin interface, and there is a finance audit suite covering daily summaries, a receipt register, ledger verification, anomaly detection and exports.
On pricing openness, the two are aligned rather than opposed: ScolaOS publishes per-student pricing on its pricing page, and Fedena publishes annual tiers. Both let a buyer see a number before a call, which most of this market does not.
Where ScolaOS falls short
These are the gaps, stated plainly, because an honest comparison has to name them.
- No native mobile apps. ScolaOS is an installable PWA that works offline. There is nothing in either app store. Fedena states native iOS and Android apps.
- Attendance is daily only. There is no period-wise or subject-wise marking. Fedena states both.
- No GPS or live vehicle tracking. Only a free-text device-id field exists, with no map and no parent tracking view. Fedena states GPS through a third-party integration.
- No visitor or gate management. It does not exist in the platform. Fedena states a Gate Management module in a higher tier.
- No general inventory or asset module. Stock exists inside the canteen only. Fedena states general inventory.
- No alumni module, and no AI analytics over school data.
- Email and SMS are transactional only. They send fee reminders, OTPs and alerts, but there is no compose-and-broadcast interface for email or SMS. WhatsApp is the broadcast channel.
- Fee limits worth knowing. There are no instalment plans, late fees apply once rather than accruing daily, sibling discounts are applied by hand, refunds are a bookkeeping entry with no gateway call, and fee collection posts to a fee sub-ledger rather than reaching the accounting and voucher module on its own. Billing is one currency per school, and campuses cannot be shown beside each other on one screen.
- Exam analytics are basic counts, and component weightings are stored and displayed but not used in the aggregation, which is an unweighted sum over max marks.
Pricing and transparency
Only three platforms in the wider ten-vendor market publish any pricing publicly, and Fedena is one of them. That is worth crediting directly. Fedena lists Standard at $999, Premium at $1,399 and Ultimate at $1,699 per year, with Enterprise on quote. Free cloud hosting is stated as included in the plans.
The one thing to price carefully is packaging. Several capabilities a school might assume are core sit in higher tiers. Online payment gateways (PayPal and Authorize.net) and Tally accounting are premium-tier modules. Automatic timetable generation and the Audit module are Ultimate-tier. Gate Management (visitor logging) is an add-on or Ultimate feature. None of this is hidden; it is simply why the plan you actually run may not be the entry plan. Map the modules you need to the tiers that contain them before you compare a single number against another vendor.
ScolaOS publishes per-student pricing on its pricing page, so both platforms let you see a figure without a sales call. The two publish on different bases: Fedena as annual plan tiers, ScolaOS per student. When you compare them, normalise to the same basis and to the same module set, or the numbers will not mean the same thing.
A note on unverifiable claims: Fedena's site carries figures such as customer and country counts. Those are the company's own marketing statements and are not restated here as fact, in either direction. This comparison sticks to capabilities and published pricing.
Frequently asked questions
Does "Not publicly stated" mean Fedena cannot do something?
No. It means Fedena's own website did not advertise that capability on 20 July 2026. Fedena publishes real support documentation, so its coverage in this article is fuller than most, but no vendor documents everything. Treat those cells as questions for the demo, not as absences.
Which of the two publishes its pricing?
Both do, on different bases. Fedena publishes annual tiers at $999, $1,399 and $1,699 with Enterprise on quote. ScolaOS publishes per-student pricing. That puts them among the minority of school platforms that let you see a number before contacting sales.
Can ScolaOS mark attendance period by period like Fedena?
No. ScolaOS marks attendance on a whole-day basis only. Fedena states both daily and subject-wise marking, with subject-wise as an optional module. If period-level attendance is a requirement, that is a clear point for Fedena.
Does ScolaOS send SMS absence alerts?
Not on the absence path. The automatic absence alert in ScolaOS is an in-app and portal notification, and it needs the parent to have a linked account. Fedena states SMS and push for absence alerts. ScolaOS does run a full WhatsApp broadcast channel with templates and analytics, but that is a separate capability from the absence notification.
Is ScolaOS just another school ERP?
It is positioned as Education Infrastructure as a Service, meant to sit beyond the traditional school ERP by keeping one connected student record across modules, so that a transport or library charge, for instance, lands on the same fee record rather than a separate register. Whether that framing matters to you depends on how joined-up you need your data to be.
Which is stronger for a multi-campus group?
Both state multi-branch operation and a consolidated dashboard. Fedena adds group-wide settings standardisation and an Audit module in the Ultimate tier, with comparison at the aggregate level. ScolaOS adds config apply with preview, step-up authentication and restore points, plus campus onboarding by copying configuration groups. Neither, in this data, shows campuses side by side on one screen. Match the specific admin workflow you run to each.
Does either platform offer native mobile apps?
Fedena states iOS and Android apps. ScolaOS ships an installable progressive web app that works offline, with nothing in either app store. If store-based native apps are important to your community, that favours Fedena.
Conclusion
Fedena and ScolaOS overlap enough to appear on the same shortlist and differ enough that the right answer depends on the school. If you need period-wise attendance, biometric or RFID hardware, general inventory, native app-store apps or a published annual price with source-code access at the top tier, Fedena states capabilities that ScolaOS does not. If your priority is a single connected student record, cross-module fee recovery, config operations across branches with a rollback safety net, and clash-checked exams with QR-verifiable documents, that is where ScolaOS concentrates its depth.
Use the at-a-glance table to shortlist, then test the two or three capabilities that would actually decide it against your own awkward cases in a live demo.
Want to test your hardest scenario against ScolaOS? Book a demo and bring it, or read the platform, solutions, pricing and security pages first. More answers sit on the FAQ page and across the blog.